Sparta Systems
Streamlining Compliance Management

Companies that operate in the pharmaceutical and life sciences sector often face complex challenges spanning regulatory scrutiny, mergers and acquisitions, patent expirations, and a myriad of cost-cutting requirements. Sparta Systems assists companies to automate and streamline their processes for increased efficiency and regulatory compliance management. “We help companies shift to an all-digital approach to their quality management and compliance through processes such as seamless document management that will create a more streamlined path to compliance,” explains Eileen Martinson, CEO of Sparta Systems. Sparta Systems achieves this through their QMS softwares—123Compliance and TrackWise.

123Compliance is an out-of-the-box quality and compliance platform that allows companies to leverage existing investment to quickly implement a cost-effective quality management system. On the other hand, TrackWise offers a comprehensive approach to quality management, by addressing key challenges like—tougher compliance requirements, tighter budgets, greater infrastructure complexity, and stronger customer expectations. It helps to manage internal, external and regulatory audits, initiate planned or unplanned deviations, conduct a risk assessment, find the root cause analysis, and initiate and manage CAPAs (Corrective and Preventive Action), within an integrated solution. Managing these processes from a single integrated platform suffices and replaces paper and fax like outdated technologies. Further, automating quality and compliance processes ensure that employees adhere to company procedures and external regulations by eliminating inefficient manual systems, improving efficiency, and speeding up quality and compliance. The solution is fully compliant with 21 CFR Part 11 including full audit trail and electronic signature functionality, with each release including a validation package and supporting documentation. It helps in making informed decisions based on up-to-date quality event information.

123Compliance is an out-of-the-box quality and compliance platform that allows companies to leverage existing investment to quickly implement a cost-effective quality management system

Reports can be generated as needed, and responses to external regulatory and consumer audits can be managed, ensuring that audit findings are resolved in a timely fashion.

Sparta Systems’ solutions are web-based, which accelerates the deployment, while eliminating the need for costly upgrades and maintenance. Especially, 123Compliance enables the company to cater to a number of smaller organizations that do not want to run software on premise.

These robust solutions have gained Sparta Systems many clients across industries. At one instance, the company helped The Netherlands Vaccine Institute (NVI), an agency charged with guaranteeing the supply of vaccines against infectious diseases to ensure compliance with good manufacturing practices. Sparta Systems’ solution ensured efficient and effective compliance with reporting standards, while seamlessly integrating with client’s existing systems. On implementing TrackWise, NVI could create a centralized repository for all its critical documents, migrating more than 40,000 documents over two years. The Institute is now seeing significant gains from the enhanced efficiency of its compliance processes.

Leveraging its expertise in developing an integrated and reliable suite of innovative quality management solutions, Sparta Systems has secured an edge over its competitors today. The company’s product development roadmap focuses on three key areas—continuous product innovation, integration and connectivity, and user experience. Sparta Systems intends to integrate 123Compliance with TrackWise to ensure greater flexibility for customers. Moreover, with a strong focus on mobility, the company has also come up with mobile applications for TrackWise and a responsive design for its other platforms.